Public Index of Procedures (Section 4g para. 2 BDSG [German Federal Data Protection Act])
The German Federal Data Protection Act (BDSG) stipulates in Section 4g, para. 2 sentence 2 that the data protection officer must make the following information available to everyone in a suitable manner pursuant to Section 4e sentence 1 nos. 1 to 8 BDSG:
1. Name of the responsible body:
2. Managing Director:
3. Appointed Data Processing Manager:
4. Address of the responsible body:
Am Alten Galgen 14, 56410 Montabaur, Germany
5. Purpose of data collection:
The object of the company is to provide services relating to the chemical industry, in particular as a contract manufacturer and the services and work associated with it, to support customers and non-customers and to advertise products and services. To handle its core business, the company has a head office and a logistics centre in Germany, both of which are in Montabaur.
Secondary objects include accompanying or supporting functions such as the management of personnel, contractual partners, works and services.
Video surveillance is used to collect evidence in cases of vandalism, burglary or other crimes.
Data are collected, processed and used in order to fulfil the above-mentioned purposes.
6. Description of the groups of persons concerned and the relevant data or data categories:
Customer data, employee data as well as data from suppliers and other service providers, insofar as these are required to fulfil the purpose mentioned in point 5. By and large, the data or data categories are listed below:
- Customers (address data, contact details [including telephone, fax and e-mail data], date of birth, contract data, support information including customer development, statistical data, billing information and performance data, credit card number and driving licence data)
- Interested parties/non-customers (address data, areas of interest, offer data)
- Employees, field staff, applicants, trainees, apprentices, retired persons, former employees and dependants (essentially application data, work history, details regarding training and qualifications, any criminal record); contract, master and accounting data (details of private and business address, field of activity, salary payments, name and age of dependents if applicable for social security benefits, income tax data, bank account details, assets entrusted to the employee); contact information; employee status; qualifications; employee appraisals; work history; data for personnel management and control; data for recording working hours as well as access control data; schedule management data; data for communication as well as for processing and controlling transactions and technical systems; emergency contact details for persons selected by the employee to be contacted in an emergency;
- Service providers (address data; contact details; bank details, contract data; schedule management data; billing information and performance data)
- Non-assignable group of persons: Video recordings
7. The recipients or categories of recipients to whom the data may be disclosed:
Public authorities in the case of overriding legal provisions, external contractors for carrying out contract data processing (ADV) in accordance with Section 11 BDSG (German Federal Data Protection Act) as well as external bodies and internal bodies / specialist departments of Ursa Chemie GmbH for fulfilling the purposes described in point 5.
8. Standard periods for the deletion of data:
The legislator has enacted various retention requirements and retention periods. Once these periods have expired, the corresponding data are routinely deleted. If data are not affected by this, they are deleted when the purposes described in point 5 cease to apply.
9. Planned data transfer to third countries:
Data shall only be transferred to third countries that guarantee an adequate level of data protection.
Questions regarding the processing of your personal data can be addressed directly to our data protection officer: