Privacy Policy
1. Data protection at a glance
General information
The following information provides a brief overview of what happens to your personal data when you visit this website. Personal data refers to any information that can be used to identify you personally. For detailed information on data protection, please refer to our privacy policy, which is set out below.
Data collection on this website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. Their contact details can be found in the section ‘Information on the data controller’ in this privacy policy.
How do we collect your data?
Your data is collected, firstly, when you provide it to us. This may include, for example, data that you enter into a contact form.
Other data is collected automatically or with your consent when you visit the website via our IT systems. This consists primarily of technical data (e.g. internet browser, operating system or time of page view). This data is collected automatically as soon as you access this website.
What do we use your data for?
Some of the data is collected to ensure the website functions correctly. Other data may be used to analyse your usage behaviour.
What rights do you have regarding your data?
You have the right at any time to obtain, free of charge, information regarding the source, recipients and purpose of your stored personal data. You also have the right to request the rectification or erasure of this data. If you have given your consent to the processing of your data, you may withdraw this consent at any time with effect for the future. Furthermore, you have the right, under certain circumstances, to request the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the relevant supervisory authority.
Please feel free to contact us at any time regarding this matter or any other questions you may have about data protection.
Analytics tools and third-party tools
When you visit this website, your browsing behaviour may be analysed for statistical purposes. This is primarily done using so-called analytics tools.
You can find detailed information about these analytics programmes in the following privacy policy.
2. Hosting
External hosting
This website is hosted by an external service provider (host). The personal data collected on this website is stored on the host’s servers. This may include, in particular, IP addresses, contact enquiries, metadata and communication data, contractual data, contact details, names, website visits and other data generated via a website.
We use the hosting provider for the purpose of fulfilling our contractual obligations towards our potential and existing customers (Article 6(1)(b) of the GDPR) and in the interests of ensuring the secure, fast and efficient provision of our online services by a professional provider (Article 6(1)(f) of the GDPR).
Our hosting provider will only process your data to the extent necessary to fulfil its contractual obligations and will follow our instructions regarding this data.
We use the following hosting provider:
noll new media GmbH
Rudolf-Diesel-Straße 6
56410 Montabaur
Order processing
We have entered into a data processing agreement (DPA) with the aforementioned provider. This is a contract required under data protection law, which ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.
3. General information and mandatory information
Privacy Policy
The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.
When you use this website, various personal data is collected. Personal data is information that can be used to identify you personally. This privacy policy explains what data we collect and how we use it. It also explains how and for what purpose this is done.
Please note that data transmission over the internet (e.g. when communicating by email) may be vulnerable to security breaches. It is not possible to guarantee complete protection of data against access by third parties.
Information regarding the data controller
The data controller for this website is:
Ursa-Chemie GmbH
Am Alten Galgen 14
56410 Montabaur
Phone: +49 2602 / 9216-0
E-Mail: info@ursa-chemie.de
The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data (e.g. names, email addresses, etc.).
Retention period
Unless a more specific retention period is stated in this privacy policy, we will retain your personal data until the purpose for which it is processed no longer applies. If you submit a valid request for erasure or withdraw your consent to data processing, your data will be erased unless we have other legally permissible grounds for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, erasure will take place once these grounds no longer apply.
Statutory Data Protection Officer
We have appointed a data protection officer for our company.
2traum UG (haftungsbeschränkt)
Jan Hammesfahr
Alsstraße 40
D-53227 Bonn
Phone: +49 228 / 18 468 980
E-Mail: bonn@2traum.com
Information regarding the transfer of data to the USA and other third countries
Among other things, we use tools provided by companies based in the USA or other third countries that do not offer an adequate level of data protection. When these tools are active, your personal data may be transferred to these third countries and processed there. Please note that these countries cannot guarantee a level of data protection comparable to that in the EU. For example, US companies are obliged to disclose personal data to security authorities without you, as the data subject, being able to take legal action against this. It cannot therefore be ruled out that US authorities (e.g. intelligence services) may process, analyse and permanently store your data held on US servers for surveillance purposes. We have no influence over these processing activities.
Withdrawal of your consent to data processing
Many data processing operations are only possible with your explicit consent. You may withdraw any consent you have already given at any time. The lawfulness of the data processing carried out prior to the withdrawal remains unaffected by the withdrawal.
Right to object to data collection in specific cases and to direct marketing (Article 21 of the GDPR)
IF DATA PROCESSING IS BASED ON ARTICLE 6(1)( E OR F OF THE GDPR, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. YOU CAN FIND THE RELEVANT LEGAL BASIS ON WHICH PROCESSING IS BASED IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA, UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING IS NECESSARY FOR THE ESTABLISHMENT, , exercise or defence of legal claims (objection under Article 21(1) of the GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING PURPOSES; THIS ALSO APPLIES TO PROFILING, INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to lodge a complaint with the relevant supervisory authority
In the event of infringements of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work or the place where the alleged infringement occurred. This right to lodge a complaint is without prejudice to any other administrative or judicial remedies.
Right to data portability
You have the right to receive data that we process automatically on the basis of your consent or in fulfilment of a contract, either for yourself or for a third party, in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only take place to the extent that it is technically feasible.
SSL or TLS encryption
This website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential information, such as orders or enquiries that you send to us as the website operator. You can recognise an encrypted connection by the fact that the address bar of your browser changes from “http://” to “https://” and by the padlock symbol in your browser bar.
If SSL or TLS encryption is enabled, the data you send to us cannot be intercepted by third parties.
Access, erasure and rectification
In accordance with the applicable legal provisions, you have the right at any time to obtain, free of charge, information about your stored personal data, its source and recipients, and the purpose of the data processing, and, where applicable, the right to have this data corrected or erased. You may contact us at any time regarding this matter or any other questions you may have about personal data.
Right to restriction of processing
You have the right to request that the processing of your personal data be restricted. You may contact us at any time to do so. The right to restriction of processing applies in the following cases:
If you dispute the accuracy of your personal data held by us, we will generally need time to verify this. For the duration of this verification, you have the right to request that the processing of your personal data be restricted.
If your personal data has been or is being processed unlawfully, you may request that the processing of your data be restricted instead of it being erased.
If we no longer require your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request that the processing of your personal data be restricted rather than deleted.
If you have lodged an objection under Article 21(1) of the GDPR, a balancing of interests between yours and ours must be carried out. Until it has been determined whose interests prevail, you have the right to request that the processing of your personal data be restricted.
If you have restricted the processing of your personal data, such data may – apart from storage – only be processed with your consent, or for the purpose of establishing, exercising or defending legal claims, or for the protection of the rights of another natural or legal person, or for reasons of an important public interest of the European Union or a Member State.
Objection to promotional emails
We hereby object to the use of contact details published in accordance with the legal requirement to provide an imprint for the purpose of sending unsolicited advertising and information materials. The operators of this website expressly reserve the right to take legal action in the event of unsolicited advertising being sent, for example via spam emails.
4. Data collection on this website
Cookies
COOKIE POLICY Our websites use so-called “cookies”. Cookies are small text files and do not cause any damage on your end device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your end device. Session cookies are automatically deleted at the end of your visit. Persistent cookies remain stored on your device until you delete them yourself or your web browser deletes them automatically.
When you visit our website, some third-party cookies may also be saved on your device. These will enable you or us to use certain third-party services (e.g. cookies for statistical recording and analysis of visitor figures on our website). These enable us or you to use certain services provided by the third-party company (e.g. cookies for processing payment services).
Other cookies are used to evaluate user behaviour or display advertising. Any cookies that are necessary for electronic communication processes or for providing certain features you request (e.g. analysis and statistics) will be stored on the basis of point (f) of Art. 6 (1) GDPR. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping basket function or the display of videos). Other cookies are used to analyse user behaviour or to display advertisements.
Cookies that are necessary for the electronic communication process (essential cookies), for providing specific functions you have requested (functional cookies, e.g. for the shopping basket function), or for optimising the website (e.g. cookies for measuring website traffic) are used on the basis of Article 6(1) 1 lit. in accordance with Article 6(1)(f) of the GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing cookies to ensure that its services are provided in a technically flawless and optimised manner. Where consent to the storage of cookies has been requested, the relevant cookies are stored solely on the basis of that consent (Article 6(1)(a) of the GDPR); consent may be withdrawn at any time.
You can configure your browser to notify you when cookies are set, to allow cookies only on a case-by-case basis, to block cookies in specific cases or generally, and to enable the automatic deletion of cookies when you close your browser. If you disable cookies, the functionality of this website may be limited.
Where cookies from third-party providers or for analytical purposes are used, we will inform you of this separately within this privacy policy and, where necessary, seek your consent.
Cookie consent with Borlabs Cookie
Our website uses Borlabs Cookie’s cookie consent technology to obtain your consent to the storage of certain cookies in your browser and to document this in accordance with data protection regulations. This technology is provided by Borlabs – Benjamin A. Bornschein, Rübenkamp 32, 22305 Hamburg (hereinafter referred to as Borlabs).
When you visit our website, a Borlabs cookie is stored in your browser, which records the consents you have given or any withdrawal of those consents. This data is not shared with the provider of the Borlabs cookie.
The data collected will be stored until you request its deletion, delete the Borlabs cookie yourself, or the purpose for storing the data no longer applies. Mandatory statutory retention periods remain unaffected. Details regarding the processing of data by the Borlabs cookie can be found at https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/.
Borlabs’ cookie consent technology is used to obtain the legally required consent for the use of cookies. The legal basis for this is Article 6(1) 1 lit. Article 6 of the GDPR.
Server log files
The website provider automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:
Browser type and browser version
operating system used
Referrer URL
Hostname of the connecting computer
Time of the server request
IP-Adress
This data is not combined with other data sources.
This data is collected on the basis of Article 6(1) 1 lit. Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in ensuring that the website functions correctly and is optimised – to this end, server log files must be collected.
Contact Form
If you send us enquiries via the contact form, we will store the information you provide in the form, including your contact details, for the purpose of processing your enquiry and in case we need to follow up with further questions. We will not pass on this data without your consent.
This data is processed on the basis of Article 6(1) 1 lit. Article 6(1)(b) of the GDPR, provided that your enquiry relates to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective handling of enquiries addressed to us (Article 6(1)(f) of the GDPR) or on your consent (Article 6(1)(a) of the GDPR), provided that this has been requested.
The data you enter in the contact form will be retained by us until you request its deletion, withdraw your consent to its storage, or the purpose for storing the data no longer applies (e.g. once your enquiry has been processed). Mandatory legal provisions – in particular statutory retention periods – remain unaffected.
Enquiries by email, telephone or fax
If you contact us by email, telephone or fax, your enquiry, including all personal data contained therein (name, enquiry), will be stored and processed by us for the purpose of dealing with your request. We will not pass on this data without your consent.
This data is processed on the basis of Article 6(1) 1 lit. b DSGVO, sofern Ihre Anfrage mit der Erfüllung eines Vertrags zusammenhängt oder zur Durchführung vorvertraglicher Maßnahmen erforderlich ist. In allen übrigen Fällen beruht die Verarbeitung auf unserem berechtigten Interesse an der effektiven Bearbeitung der an uns gerichteten Anfragen (Art. 6 Abs. 1 lit. f DSGVO) oder auf Ihrer Einwilligung (Art. 6 Abs. 1 lit. a DSGVO) sofern diese abgefragt wurde.
The data you send us via contact enquiries will be retained by us until you request its deletion, withdraw your consent to its storage, or the purpose for storing the data no longer applies (e.g. once your enquiry has been dealt with). Mandatory legal provisions – in particular statutory retention periods – remain unaffected.
5. Analytics tools and advertising
Google Tag Manager
We use Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Google Tag Manager is a tool that enables us to integrate tracking and analytics tools, as well as other technologies, into our website. Google Tag Manager itself does not create user profiles, store cookies or carry out any independent analysis. It is used solely to manage and activate the tools integrated via it. However, Google Tag Manager does collect your IP address, which may also be transferred to Google’s parent company in the United States.
The use of Google Tag Manager is based on Article 6(1) 1 lit. Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in the quick and straightforward integration and management of various tools on its website. Where consent has been sought, processing is carried out exclusively on the basis of Article 6(1) 1 lit. (a) GDPR; consent may be withdrawn at any time.
Google Analytics
This website uses features of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics enables website operators to analyse the behaviour of website visitors. In doing so, the website operator receives various usage data, such as page views, time spent on the site, operating systems used and the user’s location. Google may compile this data into a profile that is associated with the respective user or their device.
Google Analytics uses technologies that enable the identification of users for the purpose of analysing user behaviour (e.g. cookies or device fingerprinting). The information collected by Google regarding the use of this website is generally transmitted to a Google server in the USA and stored there.
The use of this analysis tool is based on Article 6(1) 1 lit. Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in analysing user behaviour in order to optimise both its website and its advertising. Where consent has been sought (e.g. consent to the storage of cookies), processing takes place exclusively on the basis of Article 6(1) 1 lit. (a) GDPR; consent may be withdrawn at any time.
Data transfers to the USA are based on the European Commission’s standard contractual clauses. Further details can be found here: https://privacy.google.com/businesses/controllerterms/mccs/.
IP anonymisation
We have enabled the IP anonymisation feature on this website. This means that Google will truncate your IP address within Member States of the European Union or in other signatory states to the Agreement on the European Economic Area before it is transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services relating to website and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
Browser Plugin
You can prevent Google from collecting and processing your data by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.
Mehr Informationen zum Umgang mit Nutzerdaten bei Google Analytics finden Sie in der Datenschutzerklärung von Google: https://support.google.com/analytics/answer/6004245?hl=de.
Auftragsverarbeitung
We have entered into a data processing agreement with Google and fully comply with the strict requirements of the German data protection authorities when using Google Analytics.
Retention period
Data stored by Google at user and event level that is linked to cookies, user identifiers (e.g. User ID) or advertising IDs (e.g. DoubleClick cookies, Android Advertising ID) is anonymised or deleted after 14 months. For further details, please see the following link: https://support.google.com/analytics/answer/7667196?hl=de
Use of SalesViewer® technology
This website uses SalesViewer® technology provided by SalesViewer® GmbH to collect and store data for marketing, market research and optimisation purposes, based on the website operator’s legitimate interests (Article 6(1)(f) of the GDPR).
To this end, JavaScript-based code is used to collect company-related data and track its usage. The data collected using this technology is encrypted using a one-way function that cannot be reversed (known as hashing). The data is immediately pseudonymised and is not used to personally identify visitors to this website.
Data stored within Salesviewer® will be deleted as soon as it is no longer required for its intended purpose and there are no legal retention obligations preventing its deletion.
You may object to the collection and storage of your data at any time with future effect by clicking on this link https://www.salesviewer.com/opt-out to prevent SalesViewer® from collecting data on this website in future. An opt-out cookie for this website will then be stored on your device. If you clear your cookies in this browser, you will need to click this link again.
6. Plugins and Tools
YouTube with enhanced privacy settings
This website embeds YouTube videos. The website is operated by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
We use YouTube in enhanced privacy mode. According to YouTube, this mode ensures that YouTube does not store any information about visitors to this website before they watch the video. However, the enhanced privacy mode does not necessarily prevent data from being shared with YouTube partners. For example, YouTube establishes a connection to the Google DoubleClick network regardless of whether you watch a video.
As soon as you play a YouTube video on this website, a connection is established with YouTube’s servers. In doing so, the YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you allow YouTube to link your browsing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.
Furthermore, once a video has started playing, YouTube may store various cookies on your device or use similar tracking technologies (e.g. device fingerprinting). This enables YouTube to obtain information about visitors to this website. This information is used, amongst other things, to collect video statistics, improve the user experience and prevent fraud.
In some cases, once a YouTube video has started playing, further data processing operations may be triggered over which we have no control.
We use YouTube to ensure that our online services are presented in an appealing way. This constitutes a legitimate interest within the meaning of Article 6(1) 1 lit. Article 6 of the GDPR. Where consent has been obtained, processing is carried out exclusively on the basis of Article 6(1) 1 lit. (a) GDPR; consent may be withdrawn at any time.
For further information on data protection on YouTube, please refer to their privacy policy at: https://policies.google.com/privacy?hl=de.
Google Web Fonts
This site uses web fonts provided by Google to ensure consistent font display. When you visit a page, your browser loads the necessary web fonts into its cache to display text and fonts correctly.
To this end, the browser you are using must establish a connection to Google’s servers. As a result, Google becomes aware that this website has been accessed via your IP address. The use of Google WebFonts is based on Article 6(1) 1 lit. Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in ensuring a consistent visual presentation of the typography on its website. Where consent has been sought (e.g. consent to the storage of cookies), processing takes place exclusively on the basis of Article 6(1) 1 lit. (a) GDPR; consent may be withdrawn at any time.
If your browser does not support web fonts, a default font from your computer will be used.
For further information about Google Web Fonts, please visit https://developers.google.com/fonts/faq and consult Google’s privacy policy: https://policies.google.com/privacy?hl=de.
Google Maps
This site uses the Google Maps mapping service. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
In order to use the features of Google Maps, it is necessary to store your IP address. This information is usually transmitted to a Google server in the USA and stored there. The provider of this website has no influence over this data transmission. When Google Maps is enabled, Google may use Google Web Fonts to ensure consistent font display. When you access Google Maps, your browser loads the required web fonts into its cache to display text and fonts correctly.
We use Google Maps to ensure that our online services are presented in an appealing way and to make it easy for users to find the locations listed on our website. This constitutes a legitimate interest within the meaning of Article 6(1) 1 lit. Article 6 of the GDPR. Where consent has been obtained, processing is carried out exclusively on the basis of Article 6(1) 1 lit. (a) GDPR; consent may be withdrawn at any time.
Data transfers to the USA are based on the European Commission’s standard contractual clauses. Further details can be found here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.
For more information on how user data is handled, please see Google’s Privacy Policy: https://policies.google.com/privacy?hl=de.
Google reCAPTCHA
We use “Google reCAPTCHA” (hereinafter “reCAPTCHA”) on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
reCAPTCHA is used to verify whether data entry on this website (e.g. in a contact form) is being carried out by a human or by an automated programme. To do this, reCAPTCHA analyses the website visitor’s behaviour based on various characteristics. This analysis begins automatically as soon as the website visitor enters the website. For the analysis, reCAPTCHA evaluates various pieces of information (e.g. IP address, the length of time the website visitor spends on the website, or mouse movements made by the user). The data collected during the analysis is forwarded to Google.
The reCAPTCHA analyses run entirely in the background. Website visitors are not notified that an analysis is taking place.
The storage and analysis of the data is carried out on the basis of Article 6(1) 1 lit. Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in protecting its web services from abusive automated scanning and spam. Where consent has been sought, processing is carried out exclusively on the basis of Article 6(1) 1 lit. (a) GDPR; consent may be withdrawn at any time.
For further information about Google reCAPTCHA, please refer to Google’s Privacy Policy and Terms of Service via the following links: https://policies.google.com/privacy?hl=de and https://policies.google.com/terms?hl=de.
7. Audio and video conferencing
Data processing
We use online conferencing tools, amongst other means, to communicate with our customers. The specific tools we use are listed below. When you communicate with us via video or audio conference over the internet, your personal data is collected and processed by us and by the provider of the relevant conferencing tool.
The conferencing tools collect all data that you provide or use in connection with the tools (email address and/or your telephone number). Furthermore, the conferencing tools process the duration of the conference, the start and end times of your participation in the conference, the number of participants, and other ‘contextual information’ relating to the communication process (metadata).
In addition, the tool provider processes all technical data required to facilitate online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.
Where content is exchanged, uploaded or otherwise made available within the tool, this content is also stored on the tool provider’s servers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards and other information shared whilst using the service.
Please note that we do not have full control over the data processing operations carried out by the tools we use. Our options are largely determined by the corporate policies of the respective providers. For further information on data processing by the conference tools, please refer to the privacy policies of the respective tools, which we have listed below.
Purpose and legal basis
The conference tools are used to communicate with prospective or existing contractual partners or to offer specific services to our customers (Article 6(1)(b) of the GDPR). Furthermore, the use of these tools serves to generally simplify and speed up communication with us or our company (legitimate interest within the meaning of Article 6(1)(f) of the GDPR). Where consent has been sought, the use of the relevant tools is based on this consent; consent may be withdrawn at any time with effect for the future.
Retention period
Data collected directly by us via video and conferencing tools will be deleted from our systems as soon as you request its deletion, withdraw your consent to its storage, or the purpose for storing the data no longer applies. Stored cookies will remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.
We have no control over how long your data is stored by the operators of the conferencing tools for their own purposes. For further details, please contact the operators of the conferencing tools directly.
Conference tools used
We use the following conferencing tools:
Microsoft Teams
We use Microsoft Teams. The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. For details on data processing, please refer to the Microsoft Teams privacy statement: https://privacy.microsoft.com/de-de/privacystatement.
Order processing
We have entered into a data processing agreement (DPA) with the aforementioned provider. This is a contract required under data protection law, which ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.
8. Our own services
Handling of applicant data
We offer you the opportunity to apply for a position with us (e.g. by email, post or via our online application form). Below, we provide information on the scope, purpose and use of your personal data collected during the application process. We assure you that the collection, processing and use of your data will be carried out in accordance with applicable data protection law and all other legal provisions, and that your data will be treated as strictly confidential.
Scope and purpose of data collection
If you send us an application, we will process the personal data associated with it (e.g. contact and communication details, application documents, notes taken during interviews, etc.) to the extent necessary to decide whether to enter into an employment relationship. The legal basis for this is Section 26 of the German Federal Data Protection Act (BDSG) (initiation of an employment relationship), Article 6(1) 1 lit. Article 6(1)(b) of the GDPR (pre-contractual measures) and – provided you have given your consent – Article 6(1) 1 lit. a GDPR. You may withdraw your consent at any time. Your personal data will only be shared within our company with those involved in processing your application.
If your application is successful, the data you have submitted will be processed in accordance with Section 26 of the Federal Data Protection Act (BDSG) and Article 6(1) 1 lit. Article 6(1)(b) of the GDPR for the purpose of managing the employment relationship in our data processing systems.
Data retention period
If we are unable to offer you a position, if you decline a job offer, or if you withdraw your application, we reserve the right to retain the data you have provided for up to six months from the end of the application process (rejection or withdrawal of the application) on the basis of our legitimate interests (Article 6(1)(f) of the GDPR). The data will then be deleted and the physical application documents destroyed. The retention serves, in particular, as evidence in the event of a legal dispute. If it is apparent that the data will be required after the expiry of the 6-month period (e.g. due to an impending or pending legal dispute), deletion will only take place once the purpose for continued retention no longer applies.
Data may also be retained for a longer period if you have given your consent (Article 6(1)(a) of the GDPR) or if statutory retention obligations prevent its erasure.
Inclusion in the candidate pool
If we do not offer you a position, there may be the option of adding you to our candidate pool. If you are added to the pool, all documents and details from your application will be transferred to the candidate pool so that we can contact you should suitable vacancies arise.
Inclusion in the candidate pool is based solely on your explicit consent (Article 6(1)(a) of the GDPR). Giving your consent is voluntary and has no bearing on the current recruitment process. The data subject may withdraw their consent at any time. In this case, the data will be permanently deleted from the applicant pool, provided there are no legal grounds for retaining it.
Data from the candidate pool will be permanently deleted no later than two years after consent has been given.
Public register of proceedings
Source: www.erecht24.de